COMPLIANCE DATES APRIL 30, 2017 for new health plans on a calendar plan year: Summary Plan Description (“SPD”) Employers who offer a health insurance plan must provide SPDs to all participants within 120 days after a new plan is adopted. SPDs must also be provided to new participants no later than 90 days after the person first becomes covered under the plan. FEDERAL COMPLIANCE UPDATES NEW VERSIONS OF SBC DOCUMENTS New versions of the Summary of Benefits and Coverage (“SBC”) template, instructions, uniform glossary, and related documents are required to be used on or after April 1, 2017. Under the Affordable Care Act, group health
Building Compliant Employee Files
Employee files can be a legal liability if they are not managed properly. The fact is companies can create risk to the business if they do not follow certain steps to protect employee information, manage access appropriately and comply with state and federal laws for record keeping, retention and destruction. Common errors associated with employee file management and creation include: Lack of controlled access – who is allowed to see what, when, why and how Poor organization or no organization – whether information be easily found Inconsistency in employee file content – collecting the same information and documents from all employees Retention guidelines not followed